Executive Assistant to CEO
Tides is currently seeking a full-time Executive Assistant to provide senior level administrative support and be a valued resource to the CEO and the senior management team. The ideal candidate will be flexible, have the ability to multi-task with minimal supervision and work well in a team environment. This position requires a person with a positive attitude, sound judgement and great sense of humour, with a commitment to professionalism and excellence.
Primary Duties and Responsibilities
- Serves as the initial contact for all matters pertaining to the CEO, including calendar management, coordinating meetings, travel arrangements and responding to enquiries
- Provides administrative support to the CFO and Director of Philanthropic Services
- Provides administrative support for the senior management team, including preparing meeting agendas and following up on action items as required
- Assists with the organization of Board and committee meetings and the development and maintenance of board documentation
- Prepares, edits, proofreads and distributes correspondence and information for meetings and presentations as required
- Conducts internet and other research on programs or issues
- Provides day-to-day supervision of Receptionist/Administrative Assistant
- Assists with special projects as requested
- Organizes and maintains paper and electronic files and tracking/bring forward systems
- Other related duties as required.
Job Requirements
- University degree or equivalent 5 years experience in a senior executive support position including supervisory skills
- Strong computer skills with advanced proficiency in Microsoft Office applications, Word, Excel and PowerPoint
- Strong oral and written communications skills, demonstrating accuracy and professionalism
- Strong organizational skills, ability to manage competing priorities in a dynamic fast-paced environment, and strong attention to detail
- Excellent interpersonal and client services skills
- Ability to work collaboratively in a team and independently
- Demonstrated flexibility, initiative and the ability to maintain confidentiality
Salary Range: Commensurate with qualifications and experience
How to Apply:
Please e-mail Resume and Cover Letter with salary expectations to Maria Malmgren at resumes@tidescanada.org. Only those applicants invited for an interview will be contacted.
Thank you for your interest!
Toronto360-215 Spadina Ave.
Toronto, ON M5T 2C7
T 416-481-8652
F 1-866-780-6611
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